Document statuses are used to better keep track of the document handling process. They are particularly useful for filtering when handling high volumes of sales and showing which is the next step in managing different processes.
| Document | Status | Description |
| For Sale | Active |
The sale does not have one or more of the following three subsequent documents:
|
For Sale | Completed |
All subsequent documents have been issued on the sale:
|
For Sale | Cancelled |
The sale has been cancelled. |
Order | Active |
The order does not have one or more of the following three follow-up documents:
|
Order | Confirmed |
All subsequent documents have been issued under the contract:
|
Order | Cancelled |
Order cancelled. |
Financial document: invoice, receipt, cash voucher | Active/Unpaid |
There is no payment or partial payment on the financial document which does not fully cover the obligation/receipt to/from the counterparty. In the list of invoices, the line containing the document is coloured black. |
Financial document: invoice, receipt, cash voucher | Completed/Paid |
A payment or payments for the full amount is recorded on the financial document. |
Financial document: invoice, receipt, cash voucher | Overdue |
There is no payment or partial payment on the financial document, which does not fully cover the obligation/receipt to/from the counterparty, and the final payment date is before the current moment. In the list of invoices, the line containing the document is coloured red. |
Financial document: invoice, receipt, cash voucher | Cancelled |
The financial document has been cancelled. |
Stock document | Active | Stock document: invoice, receipt, cash voucher | Confirmed | Stock document: invoice, receipt, cash voucher | Regular | Stock document: invoice, receipt, cash voucher | Cancelled |
The warehouse document has been cancelled. |
Payment document: payment voucher, payment voucher, debit, credit, money transfer | Active |
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Payment document: payment voucher, payment voucher, debit, credit, money transfer | Distributed by |
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Payment document: payment voucher, payment voucher, debit, credit, money transfer | Unallocated |
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Payment document: payment voucher, payment voucher, debit, credit, money transfer | Cancelled |
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Status at sale:
A status of “active” means that one or more of the following three follow-up documents are not on it:
- no financial document (invoice, receipt, cash voucher) has been issued;
- no payment on the financial document ( COD, bank, cash on delivery);
- there is no final stock document (removal from stock), i.e. the goods have not been handed over to the customer.
In the sales list, the line that contains the document is colored black.
Confirmed status means that all three subsequent documents have been issued- financial document(s), payment, final stock document. In the sales list, the row that contains the document is colored green.
A status of cancelled means that the document has been cancelled. In the sales list, the row that contains the document is colored gray.
Status of orders:
The “active” status of an order means that it does not have one or more of the following three follow-up documents:
- no financial document (invoice, receipt, cash voucher) entered
- there is no payment on the financial document ( COD, bank, cash on delivery)
- there is no final warehouse document (warehousing), i.e. the goods have not entered your warehouse.
In the order list, the row that contains the document is colored black.
Confirmed status means that all three subsequent documents have been issued (financial document, payment, warehouse document).In the order list, the line containing the document is coloured green.
Status cancelled means that the order has been cancelled. In the order list, the row that contains the document is colored gray.
Status of financial documents:
Paid = closed – the financial document is 100% paid. In the list of invoices, the line containing the document is coloured green.
Unpaid = active – the financial document has no payment or a partial payment that does not fully cover the obligation/receipt to/from the counterparty. In the list of invoices, the line containing the document is coloured black.
Overdue- the financial document has no payment or a partial payment that does not fully cover the obligation/receipt to/from the counterparty and the final payment date is before the current time. In the list of invoices, the line containing the document is coloured red.
Cancelled- the financial document has been cancelled. In the list of invoices, the line containing the document is coloured grey.
Statuses in warehouse documents:
Regular in storage, discharge, revision, scrapping
Canceled upon glazing
Confirmed
Active
Cancelled
Status of payment documents:
Allocated – the entire amount of the payment has been allocated to financial documents
Unallocated- all or part of the amount has not been allocated on financial documents
Overdue-
Cancelled – payment cancelled