Payments

Interface for information and management of payments made through the system from all accounts for which you have rights to at least see. If you are the MOL of an account/cash, and if you have rights to make Money Moves, you will also be able to create payments/moves. The screen is divided into three main parts: Header (1), Filter (2) and Score (3):

Header (1)

In the Header (1) you see a button to hide/show the Filter (2), a button to Export payments, and buttons to create payment documents according to the permissions you have:

• PKO
• RCO
• Bank credit
• Bank debit
• Moving money

Filter (2)

In order to process your payment documents faster, to monitor their status and development, the system provides you with different ways to filter the information that often comes from several cash registers/accounts. The search is started with the Magnifying Glass, and the Hicks clears all filters. In the table below you will see all the filters and their explanations:

Filter	Description	Further description of the options
Period	Choose from a drop-down menu for which period to display your payment documents. Works by document date.	The possible options are: – Today – Yesterday – The last 7 days – Last 30 days – The last 365 days – Current month – Previous month – Current quarter – Previous quarter – Current year – Previous year – Until today
From date – To date	You select specific dates as the period for which you want your payment documents to appear. Works by document date.
Company	Filter by company.
Contractor	Filter by specific counterparty to/with whom payment documents are entered.
Account type	Filter by Account Type on the payment document.	Choose from the following options: – Bank account – Cass
Account	Filter by the specific account whose payments you want to see.	You are only shown accounts that you have rights to at least see.
Direction	Filter by payment direction.	The possible options are: – Revenue – Expenditure
Type	Filter by Type with which the payment document is registered.	The possible options are: – By financial documents – On financial documents – unallocated – By financial documents – allocated – Refund of overpayment – Deposit – Without counterpart financial document
Status	Filter by Payment Document Status, which can be Allocated/Not Allocated/Scheduled/Cancelled.
	Distributed	A payment is allocated when its entire value is attributed to financial/financial documents. Distributed payments are coloured green.
	Cancelled	Payment cancelled. Canceled payment documents are colored gray.
	Unallocated	A payment is unallocated when all or part of its value has not been allocated to financial/financial records. Unallocated payments are coloured black.
	Overdue	A payment is overdue when it was entered more than 5 days ago “on a financial document” but not applied to document(s). Overdue payment documents are coloured red. For example, you enter payment on 01.01.2021. of the same date. It is on financial documents but not associated to such. This payment will become delinquent on the date of February 1, 2021.
Currency	Filter by currency of the payment document.

Result (3)

You will see the payment documents found according to the criteria set in Filter (2) in the Result (3). In the table you will see a list of payment documents containing the following columns:

Column	Description
Type	Displays the type of payment document – CCP, RCO, Bank Credit or Bank Debit.
Document number	Displays the payment document number.
Date	Shows the date of the payment document.
Contractor	Displays the counterparty in the payment document.
	Opens a contractor file.
	Filters by counterparty.
Account	Displays the account/cashier in which the payment is registered.
	Filters by account/cash.
Currency	Currency of the payment document.
Coming	Shows payment amount if it is a revenue payment document.
Cost	Displays payment amount if it is an expense payment document.
Unallocated	Indicates how much of the total payment has not yet been allocated to a financial document.
	Opens a payment document file.

In addition to the columns containing basic payment information, you can also include and exclude additional columns of detailed data by check. You can additionally include:

Column	Description
Company	Indicates to/from which own company the payment was issued/registered.
UIC	The UIC of the counterparty with whom the payment is associated.
VAT number	The VAT number of the counterparty with whom the payment is associated.
Payment type	Displays the type with which the payment was entered: – By financial documents – Refund of overpayment – Deposit – Without counterpart financial document
Related	Displays the numbers of all related payment transactions (financial documents, sales, orders). The numbers are also links, so clicking on them opens the file of the related operation.
Description	Displays the description entered with the payment.
Note	Displays the note entered with the payment.
Description, Financial document	Displays the description entered to the financial document tied to the payment.
Sum in BGN	Adds a row in the footers table with the totals of the amounts in columns: – Revenue – Expenditure – Unallocated

Colours by status

In addition to the information that the system gives you about the payments through the columns in the Table, another way to easily recognize their status is included- this is the visual coloring. It varies according to the stage at which the documents are:

Colour of the payment document	Description
Red	The payment document is in arrears. A payment is overdue when it is entered more than one month ago with a type of “per financial document” but not attributed to document(s). For example, you enter payment on 01.01.2021. of the same date. It is on financial documents but not associated to such. This payment will become delinquent on the date of February 1, 2021.
Green	The payment document has been distributed. A payment is allocated when its entire value is attributed to financial/financial documents.
Black	The payment document is unallocated. A payment is unallocated when all or part of its value has not been allocated to financial/financial records.
Grey	The payment document has been cancelled.